Admin Assist E&S Officer – Solar Farm Ltd.

A. Background

Scope of work for Admin Assist E&S Officer in new 90 MW Solar Projects.

B. Scope of Works

1. Design and Planning Phase

Objective: Integrate E&S considerations into early-stage project planning to avoid or minimize potential impacts.

Key Responsibilities:

• Baseline Studies:
  • Support in conducting Environmental Impact Assessment (EIA) and collecting baseline information to comply with IFC Performance Standard.
  • Support in conducting social impact assessment
  • Identify sensitive receptors, critical habitats, cultural heritage, and ecosystem services.
• Regulatory Compliance:
  • Review applicable national laws, permitting requirements, and standards.
  • Support EIA/IEE submission, public hearings, and permit acquisition.
• Stakeholder Engagement:
  • Map stakeholders (including indigenous groups).
  • Design inclusive consultation plans and a grievance redress mechanism.
• Develop ESMS for the project
• Implement LRP if required
• Support the preparation and tracking of applications for permits, licenses, and government approvals, ensuring all records are well maintained.
• Schedule, organize, and record minutes of stakeholder meetings, public consultations, and internal workshops.
• Perform routine clerical duties, including filing of project documentation.
• Manage daily correspondence (letters, emails, and notices), ensuring timely delivery and responses.
• Maintain a register of incoming and outgoing documents.

2. Construction Phase

Objective: Ensure E&S compliance and performance during construction through active monitoring, training, and engagement.

Key Responsibilities:

• E&S Induction and Training:
  • Conduct induction for contractors and workers on E&S and health & safety (H&S) obligations.
  • Build capacity on site-level grievance management and code of conduct.
• Monitoring and Reporting:
  • Implement ESAP, track key E&S indicators (e.g., dust, noise, waste, labor influx).
  • Prepare and submit monthly/quarterly E&S monitoring reports.
• Labor and Working Conditions:
  • Monitor contractor compliance with PS2: fair wages, safe working conditions, non-discrimination.
  • Ensure availability of occupational health and safety (OHS) measures and emergency response plans.
• Community Health, Safety, and Security (CHSS):
  • Assess and mitigate risks to local communities due to construction activities.
  • Engage with local communities regularly to manage expectations and feedback.
• Biodiversity and Cultural Heritage:
  • Implement Biodiversity Assessment if required
• Grievance Mechanism:
  • Operate and update grievance mechanism for workers and communities.
  • Ensure grievances are logged, responded to, and closed in a timely manner.
• Organize logistics for site inspections, audits, and stakeholder visits, including travel arrangements and permissions.
• Keep contractor compliance records on labor standards, wage payments, and worker health & safety.
• Maintain and replenish office supplies and consumables required for field and admin functions.
• Maintain staff attendance records, leave records, and support HR documentation.

2. Operation Phase

Objective: Ensure the solar plant operates with minimal adverse impact on the environment and community, while complying with ESG obligations.

Key Responsibilities:

• E&S Monitoring and Compliance:
  • Monitor air quality, water use, noise levels, waste management, and biodiversity conservation.
  • Conduct any studies as required by ESAP
• Stakeholder Engagement and Reporting:
  • Maintain regular engagement with local communities and authorities.
  • Prepare annual ESG reports for lenders, investors, and regulators.
• Ongoing Grievance Management:
  • Maintain an accessible and responsive grievance mechanism.
  • Analyze trends and feed into continuous improvement measures.
• Capacity Building and Local Benefits:
  • Support local employment and skills development initiatives.
  • Ensure fair treatment of workers and local benefit-sharing (e.g., CSR projects).
• Emergency Response and H&S Oversight:
  • Ensure that Emergency Preparedness and Response Plan (EPRP) is active and drills are conducted.
  • Regularly assess and improve occupational health and safety performance.
• Facilitate periodic document audits, ensuring records are ready for regulatory and lender checks.
• Manage office stationery and IT equipment inventories.
• Support preparation of presentations, investor briefings, and periodic board materials.
• Provide routine support including courier dispatch, digital file backups, maintaining hard copy archives, and ensuring meeting rooms are ready and maintained.

3. Application

Please email your Resume and Cover Letter with expected salary to [email protected] and [email protected]